Preferred First Name Policy

Augsburg College recognizes that some of its students use first names other than one’s legal first names to identify themselves.  Because of this, the College allows students to use a first name different than one’s legal first name on certain college records.

Augsburg reserves the right to remove a preferred first name if it contains inappropriate or offensive language, or if the name is being used for misrepresentation. Any review would be conducted by Student Affairs.

Click here to request to have a preferred first name instead of a legal first name reflected within specific college records. Students who have not completed this process–even those who indicated a preferred first name on one’s admissions application–will have one’s legal first name shown by default.

One’s preferred first name is considered public directory information and can be suppressed in Records and Registration through AugNet.

Please note that changing your preferred first name for certain records does not change your legal first name with Augsburg College.  Below is a listing of all the areas in which your preferred first name will appear (once changed) and areas in which your legal first name will still appear.

Preferred First Name Will Appear Legal First Name Will Appear
  • Alumni office records
  • Athletic team lists*
  • AugNet email
  • AugNet online directory
  • Class rosters
  • Commencement programs
  • Dean’s list
  • Diploma
  • Emergency contact lists
  • Faculty advisee lists
  • Food service
  • Honors Program lists
  • Library records
  • Major/Minor lists
  • Moodle
  • Phone calls for collection purposes
  • Residence Life rosters
  • Student ID card (Provided you obtain a new one from the Enrollment Center)
  • Financial aid and billing records and communication
  • Official and unofficial transcripts
  • Parking
  • Paychecks and paystubs
  • Registrar’s Office records (i.e., permanent student file records)
  • Some official forms or correspondence from the College such as financial aid awards, residence life contracts, departmental or program notices, new hire forms, etc.
  • Study Abroad and Study Away (i.e., travel documents, signature documents)
  • Time entry system (Kronos)
  • Transfer Credit Evaluation

*Athletics also double-checks with students to ensure public athletic rosters use preferred name.

Students who have had their first or last name legally changed should complete a name/gender/address change form. Your new legal first and last name will appear on ALL college documentation listed above, though one’s former legal name will be stored in some College records and not redacted.