Student Information System Upgrade

The university is upgrading its student information system which includes Records and Registration, Agresso Student, Agresso Financials and HR.  Our current system from Unit4 is being upgraded to their new product, Unit4 Student Management.  Staff in Student Financial Services, the Registrar’s Office, The Gage Center, and Residence Life will see major changes to how they work day-to-day.  This is the largest information system change at the university in 14 years and will take up to 18 month to complete.

What is changing?

  • Records and Registration will completely change for students and faculty.
  • The Agresso desktop client used by faculty and staff to manage student records will be going away.
  • The employee online self-service pages (where one finds paystubs) will be changed.
  • PowerFAIDs, used by Financial Aid, will be retired.

How are these systems changing?

  • Records and Registration will be replaced by a new portal that is mobile and tablet friendly which brings together, on a single student dashboard, information on registration, financial aid, billing, degree audit, and housing.
  • Faculty and staff will use a web-based system (also mobile and tablet friendly) to work with student records.
  • The Agresso Financials and HR systems will be upgraded to their most current versions which will update the employee online self-service pages too.

Why are we changing systems?

With the release of this new product from our current vendor in April of 2016 and after a review of the product offering and feature roadmap the university decided to sign on as an early adopter.  Being an early adopter allows us to both bring new online features to our students, faculty and staff sooner and to influence the product’s features early on.  Beyond being fully web-based and mobile-ready the product has the ability to automate current paper processes into fully online processes improving the experience and efficiency for everyone.  The product also has an integrated degree audit which was identified as a key tool needed to help our students succeed in the 2015 500+ Ideas to Improve Student Success.  This project will update the university’s core information systems to provide a platform for students, faculty and staff for the next 10 years.

Project Leadership

Many many people are involved in this project but the project steering committee is the leading body.  If you have any questions about the project feel free to reach out to anyone on this committee.

Name Department
Scott Krajewski, Project Sponsor IT
Kelsey Richardson Blackwell Academic Advising
Katie Bishop Academic Affairs
Mary Jastremski Admissions
Kevin Asmussen IT
Kathy Kuross IT
Crystal Comer Registrar
Paul Raymond Student Financial Services

 

Project Timeline

The project runs from September 2016 to early 2018.  Below is a high level timeline.  A more detailed timeline is available in smartsheet.

Student Management Timeline