Program Proposals

GAAC Program Revision Proposal Form

GAAC New Academic Initiatives Proposal Form

To revise an existing program, concentrations, or track/emphasis, you must submit the Program Revision Form.

To propose a new program, concentration, track/emphasis, or other new academic initiative, you must submit the New Academic Initiatives Form.

Drafting Your Proposal

  • Before you begin, it may be helpful to see a preview of the questions on each form. See GAAC Program Revision Form Preview or GAAC New Academic Initiatives Form Preview.
  • Though the form submission is through Google Forms, you will be able to edit your submission and return to it at a later date. Here’s how:
    • When you submit the Google Form, your responses will automatically populate into a new Google Doc. You will receive via email an invitation to edit this Doc, which now serves as your proposal. If you are not ready for all of the questions on the Form, you may enter a placeholder such as “x” and edit your response later on the Google Doc.
    • You must reach the end of the form and hit “submit” to receive your Google Doc.

Submission Requirements

Your proposal will be added to a GAAC agenda when the following requirements have been met:

  1. Proposal: You must submit the appropriate proposal form online via Google Form (see the links at the top of this page).
  2. Catalog Copy: All program proposals must be accompanied by a complete and publish-ready catalog copy sent to kilgorem@augsburg.edu.
    • Do not include any commentary or rationale within this catalog copy. It should appear exactly as it would in the Academic Catalog. Please see the current edition for formatting and style.
    • Use the current catalog and course descriptions to ensure course number and titles are correct.
  3. Signatures: Signatures are still required in order for a proposal to go to the committee.
    • Your proposal (the Google Doc created from your form responses) will be shared with the required reviewers once submission requirements 1 and 2 have been completed.
    • The reviewers, who will have “suggesting” access, will be some combination of the following, depending on the nature of your proposal: Department Chair(s), Program Director(s), Academic Dean(s), LFC/E-Learning Team, Registrar’s Office, and Admissions/Enrollment.
      • The reviewers will receive an email invitation to review and sign your proposal. After this initial point of contact, it is the proposer’s responsibility to ensure that the required signatures have been made.
    • Signatures may appear directly on the Doc or sent via e-mail from the reviewer’s Augsburg account with a short message indicating their approval. Forward all e-mail approvals to kilgorem@augsburg.edu.

Approvers and Reviewers

As noted above, the individuals who will review a proposal vary depending on the nature of the proposal.

Approvers (signing signifies approval):

  • Chair of the Submitter’s Department
    • Required on all proposals unless the submitter is the Department Chair
  • Director of the Submitter’s Program
    • Required on all proposals unless the submitter is the Program Director
  • Chair(s)/Director(s) of Other Departments/Programs
    • Required if proposal impacts any other departments or Programs
  • Dean of Arts and Sciences or Dean of Professional Studies
    • Required if proposal involves additional costs or resources; required on all new academic initiative proposals

Reviewers (signing signifies the proposal has been reviewed):

  • Department LFC/E-Learning Team Member
    • Required on all program proposals
  • Registrar’s Office Staff
    • Required on all program proposals
  • Admissions and Enrollment Office Staff
    • Required on all program proposals