- You may use this AAC Academic Policy Draft document to guide you through process of preparing and submitting your proposal.
Drafting your proposal
You may use the AAC Academic Policy Draft document to guide you through process of submitting your proposal. Please make of copy of the draft document and type your responses into your own document. When you’ve gathered all of your information and are ready to submit your proposal, you may copy/paste your responses from your draft proposal to the AAC Academic Policy Proposal Form, which is a Google Form. If you are not ready for all of the questions on the Google Form, you may enter a placeholder such as “x” and edit your response later on the Google Doc. You must reach the end of the Google Form and hit “Submit”.
Here’s how to return to your proposal for editing at a later date:
When the Google Form is submitted, your responses will automatically populate into a Google Doc that becomes your proposal document. You will receive via email an invitation to edit your proposal document. This is the only way to securely make changes to your proposal after it has been submitted.
Caution: If you finish your proposal in the Google Form and click “Submit”, but then use the “Back” button or arrow to go back and edit your proposal, and then you click “Submit” again, you will be submitting a second proposal, a near duplicate of the first. Since one of them will be deleted, this poses a risk that the additional work you put into your proposal will be lost.
Your proposal will be added to an AAC agenda when the following requirements have been met:
- Proposal: You must submit a course proposal online via Google Form (click the link at the top of this page).
- Signatures: Your proposal (the Google Doc created from your web form responses) will be shared with the required reviewers after your supplemental documentation has been received. The reviewers, who will have “suggesting” access, will be some combination of the following, depending on the nature of your proposal: Department Chair(s)/Program Director(s), Director of General Education, Registrar’s Office, Library Director, LFC/E-Learning Team, Advising, and Academic Dean. Reviewers will receive an email invitation to review and sign the proposal, and you will be copied on the invitation. After this initial point of contact by staff, it is YOUR (the proposer’s) responsibility to ensure that the required signatures are in place. The proposal cannot be considered by the Committee without all signatures.
As noted above, the individuals who will review a proposal vary depending on the nature of the proposal. For academic policy proposals, all signatures signify approval or support of the proposal.
Approvers will receive an email invitation to review and sign the proposal, and you will be copied on the invitation. After this initial point of contact by staff, it is YOUR (the proposer’s) responsibility to ensure that the required signatures are in place. The proposal cannot be considered by the Committee without all signatures.
Note: Reviewers may enter their signatures may directly on the last page of the Google doc proposal. An email sent to Kerri Maher at firstname.lastname@example.org from the reviewer’s Augsburg account with a short message indicating their approval is also acceptable.
- Policy Owner (email email@example.com if you are not sure who the policy owner is), not required if the submitter is policy owner
- Chair(s)/Director(s) of Other Departments, required if proposal impacts any other departments, programs, or offices
- Vice President of Enrollment Management, required if proposal has potential enrollment or revenue implications
- Academic Dean or Divisional Vice President, required if proposal requires additional resources to implement and/or sustain the policy
- Director of Information Technology, required if proposal requires additional IT resources to implement and/or sustain the policy
- Provost, required on all policy proposals