Major, Minor, and Program Proposals

Major/Minor Revision Proposal Form

New Academic Initiatives Proposal Form

To revise an existing major, minor, or other academic program, you must submit the Major/Minor Revision Form.

To propose a new major, minor, or other new academic initiative, you must submit the New Academic Initiatives Form.

Drafting Your Proposal

  • Before you begin, it may be helpful to see a preview of the questions on each form. See AAC Major/Minor Revision Form Preview or AAC New Academic Initiatives Form Preview.
  • Though the form submission is through Google Forms, you will be able to edit your submission and return to it at a later date. Here’s how:
    • When you submit the Google Form, your responses will automatically populate into a new Google Doc. You will receive via email an invitation to edit this Doc, which now serves as your proposal. If you are not ready for all of the questions on the Form, you may enter a placeholder such as “x” and edit your response later on the Google Doc.
    • You must reach the end of the form and hit “submit” to receive your Google Doc.

Submission Requirements

Your proposal will be added to an AAC agenda when the following requirements have been met:

  1. Proposal: You must submit the appropriate proposal form online via Google Form (see the links at the top of this page).
  2. Supplements: All program proposals must be accompanied by two to four supplements. Please send all materials to kilgorem@augsburg.edu.
    • a) A complete and publish-ready catalog copy including the proposed changes – example
      • Your catalog copy should appear exactly as it would in the Academic Catalog, published annually. Do not include any commentary or rationale. Please see the current edition for formatting and style. 
      • You may show the current catalog language marked up with changes as long as you also submit the clean, publish-ready version as well.
      • Use the Course Descriptions Search (organized per department in the drop-down menu) to ensure the course numbers and titles listed in your new catalog copy are correct.
    • b) A draft major/minor checklist (including proposed changes)
      • See current major/minor checklists here. A template can be acquired by emailing registrar@augsburg.edu.
      • For small revisions, you may mark up an exisiting checklist with a pen and send it to kilgorem@augsburg.edu.
    • c) Departmental assessment map and learning outcomes for major proposals (new or revision) only  – example
      • A departmental assessment map depicts how student learning outcomes are addressed in a major or program.
      • Contact your department’s Assessment Coordinator or see the Assessment Moodle site for these resources (see “Department Assessment Resources”).
    • d) A sample four-year degree plan of how students may complete the major for major proposals (new or revision) only
      • See an example here. A sample four-year plan will show committee members how a student may complete the major and Gen Ed requirements within eight semesters.
  3. Signatures: Signatures are required in order for a proposal to go to the committee.
    • Your proposal (the Google Doc created from your form responses) will be shared with the required reviewers after the proposal and supplements have been received.
    • The reviewers, who will have “suggesting” access, will be some combination of the following, depending on the nature of your proposal: Department Chair(s)/Program Director(s), Director of General Education, Academic Dean, LFC/E-Learning Team, Registrar’s Office, Admissions/Enrollment, and Academic Advising.
      • The reviewers will receive an email invitation to review and sign your proposal. After this initial point of contact, it is the proposer’s responsibility to ensure that the required signatures have been made.
    • Signatures may appear directly on the Doc or sent via e-mail from the reviewer’s Augsburg account with a short message indicating their approval.

Approvers and Reviewers

As noted above, the individuals who will review a proposal vary depending on the nature of the proposal.

  • Chair/Director of the Submitter’s Department
    • Required on all proposals; not required if the submitter is the Chair/Director
  • Chair(s)/Director(s) of Other Departments
    • Required if proposal impacts any other departments
  • Director of General Education
    • Required on all program proposals if the proposal involves Gen Ed requirements
  • Dean of Arts and Sciences or Dean of Professional Studies
    • Required on all proposals if the proposal involves additional costs or resources
  • Department LFC/E-Learning Team Member
    • Required on proposals relying heavily on online learning or technology resources (long form only)
  • The Library Director
    • Reviews large changes (long form only)
  • Admissions and Enrollment
    • Reviews large changes (long form only)
  • Registrar’s Office Staff
    • Required on all program proposals
  • Academic Advising Office Staff
    • Required on all program proposals