Major, Minor, and Program Proposals

Major/Minor Revision Proposal Form

  • To revise an existing major, minor, or other academic program, you must submit the Major/Minor Revision Form.
  • You may use this AAC Major/Minor Revision Draft document to guide you through the process of preparing and submitting your proposal.

New Academic Initiatives Proposal Form

  • To propose a new major, minor, or other new academic initiative, you must submit the New Academic Initiatives Form.
  • You may use this AAC New Academic Initiatives Draft document to guide you through process of preparing and submitting your proposal.

Drafting your proposal

You may use the proposal draft document to guide you through process of submitting your proposal. Please make of copy of the draft document and type your responses into your own document.  When you’ve gathered all of your information and are ready to submit your proposal, you may copy/paste your responses from your draft proposal to the appropriate form, which is a Google Form. If you are not ready for all of the questions on the Google Form, you may enter a placeholder such as “x” and edit your response later on the Google Doc.  You must reach the end of the Google Form and hit “Submit”.

Here’s how to return to your proposal for editing at a later date:

When the Google Form is submitted, your responses will automatically populate into a  Google Doc that becomes your proposal document. You will receive via email an invitation to edit your proposal document. This is the only way to securely make changes to your proposal after it has been  submitted.

Caution: If you finish your proposal in the Google Form and click “Submit”, but then use the “Back” button or arrow to go back and edit your proposal, and then you click  “Submit” again, you will be submitting a second proposal, a near duplicate of the first. Since one of them will be deleted, this poses a risk that the additional work you put into your proposal will be lost.

A major/minor proposal requires the following:

  1. The form
  2. The supplements: All major/minor revision proposals must be accompanied by three to four supplements. Please send all materials to Kerri Maher at maherk@augsburg.edu.
    • a) A complete and publish-ready catalog copy including the proposed changes
      • Your catalog copy should appear exactly as it would in the Academic Catalog, published annually. Do not include any commentary or rationale. Please see the current edition for formatting and style.
      • You may show the current catalog language marked up with changes as long as you also submit the clean, publish-ready version as well.
      • Use the Course Descriptions Search (organized per department in the drop-down menu) to ensure the course numbers and titles listed in your new catalog copy are correct.
    • b) A draft major/minor checklist (including proposed changes)
    • c) Departmental assessment map and learning outcomes for major proposals (new or revision) only
      • A departmental assessment map depicts how student learning outcomes are addressed in a major or program.
      • Contact your department’s Assessment Coordinator or see the Assessment Moodle site for these resources (see “Department Assessment Resources”).
    • d) A sample four-year degree plan of how students may complete the major for major proposals (new or revision) only (not minor)
      • A sample four-year plan will show committee members how a student may complete the major and Gen Ed requirements within eight semesters. A template can be acquired by emailing advising@augsburg.edu.
  3. The required signatures: Your proposal (the Google Doc created from your web form responses) will be shared with the required reviewers after your supplemental documentation has been received. The reviewers, who will have “suggesting” access, will be some combination of the following, depending on the nature of your proposal: Department Chair(s)/Program Director(s), Director of General Education, Registrar’s Office, Library Director, LFC/E-Learning Team, Advising, Admissions/Enrollment and the Academic Dean. Reviewers will receive an email invitation to review and sign the proposal, and you will be copied on the invitation. After this initial point of contact by staff, it is YOUR (the proposer’s) responsibility to ensure that the required signatures are in place. The proposal cannot be considered by the Committee without all signatures.

Note: Reviewers may enter their signatures may directly on the last page of the Google doc proposal. An email sent to Kerri Maher at maherk@augsburg.edu from the reviewer’s Augsburg account with a short message indicating their approval is also acceptable.

Submission Deadline:

The deadline for completed proposals, including signatures, is 5 p.m. on Monday one week prior to the ACC meeting date. (Meeting dates are listed on the University’s Academic Affairs Calendar.) The proposal cannot be considered by the Committee until all signatures are in place.

Note about implementation:

Significant revisions, such as an overhaul or re-envisioning of a major, need approval at least one year before implementation to allow sufficient time to communicate changes within the college and for recruitment efforts.

The deadline for catalog revision in any year is March 1st. Less significant revisions must be approved by this date to be implemented and published in the upcoming catalog.

Implementation timeline for significant (e.g. overhaul or re-envisioning of a major/minor) revisions:
Fall 2019 catalog – Proposals approved in Spring 2018 or Fall 2018

Implementation timeline for less significant (e.g. changing a few lines of catalog language) revisions:
Fall 2019 catalog –> Proposals approved between March 1, 2018 and March 1, 2019

Approvers and Reviewers

As noted above, the individuals who will review a proposal vary depending on the nature of the proposal.  Reviewers will receive an email invitation to review and sign the proposal, and you will be copied on the invitation. After this initial point of contact by staff, it is YOUR (the proposer’s) responsibility to ensure that the required signatures are in place. The proposal cannot be considered by the Committee without all signatures.  

Note: Reviewers may enter their signatures may directly on the last page of the Google doc proposal. An email sent to Kerri Maher at maherk@augsburg.edu from the reviewer’s Augsburg account with a short message indicating their approval is also acceptable.

  • Chair/Director of the Submitter’s Department, required on all proposals; not required if the submitter is the Chair/Director
  • Chair(s)/Director(s) of Other Departments, required if proposal impacts any other departments
  • Director of General Education, required on all program proposals if the proposal involves Gen Ed requirements
  • The Library Director, reviews large changes (long form only)
  • Department LFC/E-Learning Team Member, required on new course proposals and course revisions proposing online/hybrid delivery (long form only)
  • Admissions and Enrollment. reviews large changes (long form only)
  • The Library Director, reviews large changes (long form only)
  • Advising (required on all proposals)
  • The Registrar’s Office (required on all proposals)
  • The Academic Dean (required on all proposals)