Course Proposals

AAC Course Proposal Form

The Course Proposal Form is required for the following types of proposals:

  • A new course
  • Revision to an existing course, such as:
    • Change in course code, title, course description, prerequisites, or course content
    • Approval for online or hybrid delivery
    • Fulfillment of Core Curriculum requirement.

Drafting your proposal:

You may use the AAC Course Proposal Draft document to guide you through process of submitting your proposal. Please make of copy of the draft document and type your responses into your own document.  When you’ve gathered all of your information and are ready to submit your proposal, you may copy/paste your responses from your draft proposal to the AAC Course Proposal form, which is a Google Form. If you are not ready for all of the questions on the Google Form, you may enter a placeholder such as “x” and edit your response later on the Google Doc.  You must reach the end of the Google Form and hit “Submit”.

Here’s how to return to your proposal for editing at a later date:

When the Google Form is submitted, your responses will automatically populate into a  Google Doc that becomes your proposal document. You will receive via email an invitation to edit your proposal document. This is the only way to securely make changes to your proposal after it has been  submitted.

Caution: If you finish your proposal in the Google Form and click “Submit”, but then use the “Back” button or arrow to go back and edit your proposal, and then you click  “Submit” again, you will be submitting a second proposal, a near duplicate of the first. Since one of them will be deleted, this poses a risk that the additional work you put into your proposal will be lost.

A course proposal requires the following:

    • The form (submitted from the AAC website as described above)
    • The syllabus: All course proposals require a syllabus for the term in which the change would be implemented. Old syllabi will not be accepted for course revision proposals. Email all syllabi and other supporting documentation to ACC support staff, who will link your documentation to your proposal. (Email all ACC documentation to Kerri Maher at maherk@augsburg.edu.
      • The syllabus must specify the following: course objective and desired outcomes, outline of course material, reading and other content sources to be used, methods of evaluation, teaching methodology/classroom activities, and plans for assessment of Augsburg’s institutional student learning outcomes (iSLOs). To make iSLOs more visible to students, faculty are encouraged to include the outcomes that are addressed in the course syllabus.
      • If your course fulfills a Gen Ed requirement, don’t forget to include the requirements’ learning outcomes on your course syllabus (links are posted on the Academic Affairs Office website).
      • Looking for a syllabus template? Contact your Department Chair or Program Director, or see the syllabus resources on the CTL website.
    • The required signatures
      • Your proposal (the Google Doc created from your web form responses) will be shared with the required reviewers after your supplemental documentation has been received. The reviewers, who will have “suggesting” access, will be some combination of the following, depending on the nature of your proposal: Department Chair(s)/Program Director(s), Director of General Education, Registrar’s Office, Library Director, LFC/E-Learning Team, Admissions,  and Academic Dean. Reviewers will receive an email invitation to review and sign the proposal, and you will be copied on the invitation. After this initial point of contact by staff, it is YOUR (the proposer’s) responsibility to ensure that the required signatures are in place. The proposal cannot be considered by the Committee without all signatures.
      • Note: Reviewers may enter their signatures may directly on the last page of the Google doc proposal. An email sent to Kerri Maher at maherk@augsburg.edu from the reviewer’s Augsburg account with a short message indicating their approval is also acceptable.

    Submission deadline:

    The deadline for completed proposals, including signatures, is 5 p.m. on Monday one week prior to the ACC meeting date. (Meeting dates are listed on the University’s Academic Affairs Calendar.) The proposal cannot be considered by the Committee until all signatures are in place.

For more information about course offerings and catalog deadlines, see the AAC Submission Deadlines webpage.

  • Approvers and reviewers:

    As noted above, the individuals who will review a proposal vary depending on the nature of the proposal.  Reviewers will receive an email invitation to review and sign the proposal, and you will be copied on the invitation. After this initial point of contact by staff, it is YOUR (the proposer’s) responsibility to ensure that the required signatures are in place. The proposal cannot be considered by the Committee without all signatures.  

    Note: Reviewers may enter their signatures may directly on the last page of the Google doc proposal. An email sent to Kerri Maher at maherk@augsburg.edu from the reviewer’s Augsburg account with a short message indicating their approval is also acceptable.

    • Chair/Director of the Submitter’s Department, required on all course proposals (not required if the submitter is the Chair/Director)
    • Chair(s)/Director(s) of Other Departments, required if the proposal impacts any other departments
    • Director of General Education, required on course proposals involving a Gen Ed requirement (long form only)
    • The Library Director, reviews large changes (long form only)
    • Department LFC/E-Learning Team Member, required on new course proposals and course revisions proposing online/hybrid delivery (long form only)
    • Registrar’s Office, required on all proposals
    • Academic Advising, required on all proposals
    • the Dean of Arts and Sciences or the Dean of Professional Studies, required on all proposals