Departments are responsible to prepare their daily mail for mailing to include folding, stuffing, and addressing. You DO NOT need to seal the envelopes unless it is a confidentiality requirement for your mail. You do not need to apply stamps, as postage will be applied by the postage meter. Rubber band your mail pieces together and write lightly in pencil in the upright corner of the top piece the cost center that should be charged. You may get your mail to the Outgoing Mailroom/Shipping & Receiving in one of three ways:
- Bring it to outgoing mailroom/Shipping & Receiving department by 2 PM for same day service
- Drop it in one of two collection boxes in Christensen Center (main floor by the Mailroom and lower level by the vending machines) by 2:30 PM for same day service (this works best for the odd few pieces as the slot is small)
- Place it in an out-going mail tray in your department to be picked up when your incoming mail is delivered
If you have a large quantity of outgoing mail, it is helpful to workflow to bring the mail as early as you have it prepared, or call for assistance with pick up before the mail deadline.
If your mailing will be more than 200 pieces, it may qualify for non-profit standard mail at a much cheaper postage rate. If your mailing is large (over 700 envelopes or 1300 postcards) it also qualifies for reduced postage AND it may be cheaper to send out the whole project for addressing and mailing, depending on what labor you have available. See guide and/or the Copy Center at firstname.lastname@example.org or 612-330-1054 or x1054 in the Copy Center for these details and comparisons as to what mail options are available for your project.